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Bweyogerere - Kampala Vacancy: Operations Manager (Female Candidate Preferred)

Location

Bweyogerere - Kampala Head Office

About the position

Cerba Lancet Uganda limited is the leading provider of private diagnostic pathology services in Uganda. Incorporated and registered in Uganda since April 2009 and part of Cerba Lancet group of Laboratories in East Africa under Cerba Lancet Kenya based in Nairobi, Kenya, and a member of Cerba Lancet Africa group of Laboratories in Africa with headquarters in South Africa.

Location: Office based; Bweyogerere - Kampala Head Office

Direct Report: Country General Manager

General Description

As a member of the senior management team in the organization, this role is responsible for ensuring that, through the job holder's department, the organization can meet its revenue and profitability objectives, among other responsibilities. The incumbent will be required to perform but not limited to the below duties:

Position Overview:

Compliance

Comply with the Cerba Lancet Africa company policies and procedures.
Follow the Health, Safety and Environmental regulations.
Drive the Cerba Lancet Africa values.
Ensure compliance with all statutory requirements, including ISO requirements, audits, finance, and accounting management requirements.
Drive good governance and compliance across all business aspects.

Operational Duties

Ensure that the maintenance of various company equipment, including records and any non-conformances, is timeously escalated.
Negotiate with various suppliers to ensure staff training on the use of relevant analysers.
Monitor efficiency at the sites and communicate monthly progress through agreed-upon reports.
Regularly evaluate and update site performance on new tests and the viability of the tests being analysed.
Develops, manages, communicates, and ensures implementation of working instructions, standard operating procedures, and operational standards (including LEAN principles).
Ensure all relevant operating Licences are renewed and up to date.
Works with relevant group Managers to develop and justify annual budget requirements and ensure cost-effectiveness.
Work closely with other business units to ensure that problems and issues are resolved within reasonable timelines, and that clear and open communication is maintained.

Procurement and Vendor management

Developing long-term business relationships with suppliers and vendors to secure competitive pricing on key materials or services.
Responsible for ensuring the organisation receives competitive prices from suppliers to ensure cost-effectiveness.
Where necessary, launch RFQ’s and ensure the process is transparent and guarantees the organisation's best pricing.
Regularly negotiate pricing for various reagents and ensure optimal pricing.
On an annual basis, conduct a vendor evaluation and weed out poor performance and wrong pricing.
Review and Approve vendors as required.
Enforcing compliance to service level agreements with service providers.
Interpretation and presentation of reports to performance status as well as determine expenditure trends of the region.

Projects Management Roles

Constitute appropriate project team and chair project management team that will ensure timely execution of projects.
Manage the relationship with the relevant stakeholders and third parties to ensure all projects are delivered on time within the stipulated scope and budget.
Review and / or design project plan and budgets.
Manage changes to the project scope, project schedule, project costs and adjust project constraints based on financial analysis.
Implementation of various projects as advised by the immediate manager and or group teams.
Evaluate and give update on project.
Review project tasks to staff members based on strengths, skill sets, and experience.
Coordinate with projects and technical department to ensure all equipments are operational and advise as and when required.
Co-ordination of Physical Infrastructure Development including Constructions Designs, Planning & Supervision.
Works with internal and external parties including Architects, Quantity Surveyors and Management to organize the various components needed to initiate, run, and conclude major projects.
Once launched monitor and report project / site ramp-ups to ensure optimal efficiency.
Coordinate installations of specialists’ services including but not limited to Structured Cabling, Electrical, Air Conditioning, CCTV, Systems, Time/Attendance Access control & Alarm Systems Installations.

Warehouse Management

Optimization of stock levels and reduction of costs always.
Monitors stock levels across the entities and prepares the relevant monthly reports for decision-making.
Responsible for ensuring the safety of the stock.
Responsible for organising the biannual stock take, monthly and random stock takes across the region.
Ensures there is proper warehouse management in line with good warehouse practices and good distribution practices.

Transport and Fleet Management

Direct supervision of all transport department staff and coordinate with the HR department for all transport staff recruitment and assessment of their efficiency and delivery.
Ensure all company vehicles, bikes and gensets are in good working and running condition to include installations.
Oversee roll out and implementation of Logis-Online on all company fleet.
Reviews and communicates monthly on the utilisation and transport team effectiveness.
Ensures route optimization that will lead to cost savings.
Together with the relevant departments and the CGM, design appropriate routes that should be rolled out that will ensure good customer service, improved.

Importation and Inland Transit

Analysing data to identify trends that may indicate a need for change within a company’s supply chain.
Oversee importation of goods into the country.
Coordinating with the shipping department to arrange the transportation of goods from suppliers to warehouses or sites.
Ensure the organisation is compliant with the importation tariffs and guidelines.
Ensure that the organisations and management is aware of the various changes in legislature with regards to importation and distribution.
Ensure that all the contracts are in place to facilitate importation.
Is involved in the selection of vendors to provide the services across the region.

Security

Ensure physical security of company property and assets through reliable and competent security firms.
Regularly hold security briefs with security firms on security matters.
Advice management on security risks/gaps and work towards closing the gaps.
Review the security needs of the organisation.
Communicate security matters that may affect staff.

Additional Key Responsibilities

Any other job that is assigned to the job holder by manager

Education & Qualifications

Bachelor’s degree with relevant course (additional study in laboratory science, commerce in supply chain management or equivalent an added advantage).
Experience in lab management.
3-5 years in Senior management.
MBA is an added advantage.
Registered with the regulatory agency added advantage.

Application details

Interested candidates should submit their applications to hr@lancet.co.ug, no later than the the 30th of May 2025.

Only online Applications shall be processed.

Applications must include the following information:

Copy of cv and qualifications, contact details, references, bio data, and expected salary package.

Shortlisted candidates will undergo an Assessment test.

Thank you for expressing interest in Cerba Lancet Uganda. While we value all applications received, only candidates chosen for an interview will be contacted. If you have not heard from us within 30 days, please consider your application unsuccessful. Rest assured; your information will be retained for future recruitment opportunities within the company.

Contact

hr@lancet.co.ug

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